What is per diem and why is it important for events?

Per diem refers to a daily allowance paid to employees or contractors to cover expenses incurred while traveling for business, such as meals, lodging, and incidental costs. For events, it's crucial for fairly compensating the independent workforce, controlling costs, and ensuring compliance with labor laws and tax regulations across various locations.

How does Eved simplify global per diem payments?

Eved simplifies global per diem by offering direct per diem payments to bank accounts through a simple, easy-to-manage system, avoiding the complexities of card management. With EvedPay, companies can make payments in 200+ countries and 140+ currencies, ensuring local compliance and efficient disbursement to a diverse, global independent workforce.

Can Eved integrate with my existing accounting software like SAP?

Yes, Eved is designed to integrate seamlessly with existing accounting and payroll systems, rather than replacing them. It acts as a powerful extension to systems like SAP, specifically addressing the granular, project-based, and global payment needs inherent to film, TV, music, and live event productions, which standard SAP often struggles with, especially for onboarding individuals or thousands of one-time vendors. Standard SAP often struggles with the unique needs of creative industries required for entertainment's global independent workforce.

How does Eved ensure tax compliance for per diem?

Eved ensures tax compliance through its Self-Serve W9 Collection process, where vendors onboard themselves into the Eved Network to digitally complete and submit W9 forms with real-time TIN Check validation. Eved's AI-led capabilities also include automated compliance checks, helping to apply correct tax rules based on location and payment type, and maintaining digital records for audit purposes.

What is per diem management in the context of film production and events?

Per diem management involves overseeing the daily allowances provided to an independent workforce or traveling crew for expenses like meals and incidentals during film productions or events, ensuring fair compensation while controlling costs and maintaining compliance.

How can Eved's platform improve per diem management for film and event companies?

Eved's AI-led global AP and payments platform streamlines per diem management by automating calculations, facilitating global payments, ensuring compliance with local regulations, and providing real-time visibility to prevent cost overruns and reconciliation headaches.

What are the key challenges in managing per diem for a global independent workforce?

Key challenges include navigating complex global tax laws and labor regulations, managing variable per diem rates across different locations and roles, avoiding manual process errors, controlling costs, and efficiently reconciling disbursements with project budgets.

Why is compliance critical for per diem management in the entertainment industry?

Compliance is critical because failure to adhere to local tax laws, labor regulations, and company policies when issuing per diem can lead to significant penalties, legal issues, and reputational damage, especially for international productions and events.

Per Diem Management for Film & Events: Eved AP Automation