EvedAP
Manage the workflow.
From budgets to payments, all in one workflow.
You need to see every dollar before it is spent. And have a complete record of every dollar after.
EvedAP is the AP workflow platform that manages everything leading up to a payment. Invoice to Pay. Purchase Order to Pay. Budget management. Per diem. The workflows your team needs, built around how you actually operate.
Real-time visibility across vendors, divisions, programs, and invoices. Enterprise reporting from high-level dashboards down to individual line items. One system for global spend, designed to evolve with your organization.
Manual Process Elimination
From data entry to approvals, automated end-to-end. Replacing spreadsheets and email chains
Real-Time Budget Visibility
See every dollar committed, spent, and remaining. Across every project, in real time
Savings Through Centralized Visibility
Companies with mature AP programs capture 7-20% savings on vendor spend
Approval-Before-Spend
Every payment requires authorization before it leaves the system. No exceptions
Traditional ERP systems (SAP, Oracle, Workday) were designed for recurring vendors and standardized processes. They were never built for the hundreds of short-term vendors, accelerated timelines, and project-based budgets that define events, media, and entertainment.
Key capabilities
Complete AP Lifecycle
From budget creation through multi-level approvals to final reconciliation. The entire accounts payable workflow in one platform. Not fragments across five.
Budget Management
Create and manage budgets at the project, event, or department level. Set spending limits and track actuals against plan in real time.
Configurable Approvals
Build multi-matrix approval workflows that match your organization. Route by amount, department, vendor type, or any custom criteria.
Invoice Processing
Submit invoices directly into the system. Automated matching, coding, and routing eliminate manual data entry and reduce errors by 80%+.
Enterprise Reporting
Real-time dashboards from high-level spend summaries down to individual line items. One source of truth for global spend.
ERP Integration
Connects with SAP, Oracle, QuickBooks, Coupa, Workday, and other major systems. Your data flows where it needs to go.
Billions processed. One platform. Full visibility.
Enterprise AP was designed for predictable, recurring spend. Events, productions, and entertainment are anything but. EvedAP was purpose-built for the complexity that legacy systems can't handle.
Why traditional AP fails these industries
30-40% of enterprise event spend is maverick, bypassing procurement entirely
ERP systems like SAP and Oracle can't handle project-based budgets with hundreds of short-term vendors
Manual invoice processing takes 5-10x longer than automated workflows, creating bottlenecks at wrap
The result: finance teams are always looking backward. By the time they see the spend, it's already happened.
The EvedAP approach
A complete AP lifecycle, from budget to reconciliation, in one system.
Budget-first visibility
Create budgets at the project, event, or department level. Track actuals against plan in real time. Not after the fact.
Configurable workflows
Multi-matrix approvals route by amount, department, vendor type, or custom criteria. The system adapts to your org chart. Not the other way around.
Automated invoice processing
AI-powered matching, coding, and routing. Invoices flow through the system 5x faster than manual processing with 80%+ fewer errors.
Enterprise-grade reporting
Real-time dashboards from high-level summaries to individual line items. One source of truth for global spend across every division and program.
The compounding impact
In payments processed
Through the Eved platform across events, productions, and entertainment
Budget visibility
Real-time view of every dollar committed, spent, and remaining across all projects
Approval-before-spend
Every payment authorized before disbursement. No exceptions, full audit trail
Cost savings
Companies with mature AP programs capture 7-20% savings on vendor spend
AI requires clean, centralized, global data. EvedAP gives AI something to work with: auto-coding invoices, flagging budget overruns, and turning hours of manual reconciliation into minutes of review.
Intelligent workflows auto-code invoices, flag exceptions, and learn your patterns over time. Turning hours of manual reconciliation into minutes of review.
What's included
Invoice to Pay and Purchase Order to Pay workflows
Budget creation and real-time tracking
Multi-matrix configurable approvals
Automated invoice matching and coding
Per diem and meal count management
Direct ERP integration (SAP, Oracle, etc.)
Enterprise reporting and dashboards
Audit trail for every transaction
See EvedAP in action
Book a personalized demo and we'll walk through how EvedAP handles your specific challenges, tailored to your industry and workflows.
See a DemoSOC 1 Type 1 & SOC 2 Type 2
Annually audited for financial reporting controls and security/availability trust service categories
PCI DSS Compliant
Validated since 2010. Monitored and audited externally by Trustwave
AES-256 Encryption
All financial and vendor data encrypted at rest and in transit with the strongest available standard
Role-Based Access Control
Granular permissions ensure users only see and approve what they are authorized to
Frequently Asked Questions
Common questions about EvedAP
EvedAP is Eved's accounts payable workflow platform that manages the entire AP lifecycle from budgets and purchase orders through invoice processing, multi-level approvals, and reconciliation. It provides real-time visibility across vendors, divisions, programs, and invoices with enterprise reporting from high-level dashboards down to individual line items.
Traditional ERP systems like SAP, Oracle, and Workday were designed for recurring vendors and standardized processes. EvedAP was purpose-built for the hundreds of short-term vendors, accelerated timelines, and project-based budgets that define events, media, and entertainment. It handles the complexity that legacy AP modules cannot.
Yes. EvedAP connects directly with SAP, Oracle, QuickBooks, Coupa, Workday, NetSuite, Cast & Crew, and other major ERP and accounting systems. Data flows seamlessly between systems without duplicate entry or reconciliation gaps.
EvedAP supports multi-matrix configurable approval workflows that route by amount, department, vendor type, or any custom criteria. The system adapts to your organizational structure with 100% approval-before-spend enforcement. No payment leaves the system without authorization.
Yes. EvedAP includes built-in per diem and meal count management alongside invoice-to-pay and purchase-order-to-pay workflows. This is particularly valuable for film and TV productions where per diem tracking is a daily operational requirement.
EvedAP uses AI-powered matching, coding, and routing to process invoices 5x faster than manual methods with 80%+ fewer errors. Automated duplicate detection ensures no invoice is ever paid twice, and intelligent workflows auto-code invoices and flag exceptions.
EvedAP uses AI-powered OCR to automatically capture invoice data, match it against purchase orders, and route through configurable approval workflows - reducing manual data entry by up to 80%.
Yes. EvedAP supports multi-level approval routing based on amount thresholds, cost centers, departments, or any custom criteria. Approvers can review and approve from any device.
EvedAP provides real-time budget tracking at the event, project, or department level. You can set budget limits, receive alerts when approaching thresholds, and view spend against budget in real-time dashboards.
Yes. EvedAP integrates with major ERP and accounting systems including SAP, Oracle, Coupa, QuickBooks, Workday, and Salesforce.
EvedAP supports full PO lifecycle management - from creation and approval through receipt matching and invoice reconciliation.
EvedAP is purpose-built for the entertainment industry, offering features like project-based budget tracking, complex approval workflows, and specialized support for global vendor payments. It addresses the dynamic nature of film, TV, and live events, ensuring financial control and compliance across diverse projects.
Unlike general AP tools, EvedAP provides specialized functionality for the entertainment sector, including robust support for global independent contractors, per diem management, and seamless integration with production accounting systems. It's designed to handle the rapid, project-centric demands and unique payment structures prevalent in the entertainment industry, offering greater flexibility and compliance than generic solutions.
Yes, EvedAP excels at managing payments for the global independent workforce. It facilitates cross-border payments in over 140 currencies across 200+ countries, ensuring compliance with local regulations and providing a Self-Serve W8/W9 Collection process for easy vendor onboarding into the Eved Network.
EvedAP is designed for the complex demands of the entertainment industry, offering features like project-based budget tracking, multi-currency support for global productions, and specialized workflows for independent contractors and per diem management. It streamlines invoice processing and approvals, ensuring compliance and financial control for film, TV, music, and live events.
Unlike general AP tools, EvedAP is purpose-built for the entertainment sector. It offers deep integration with production accounting systems, handles global payments in 140+ currencies, and provides granular control over project budgets and per diem. EvedAP is also built to handle paying individuals and customized to the workflows of Events, Production, Music and Entertainment. This specialization ensures better compliance, fraud prevention, and efficiency for the unique financial workflows of events, media, and entertainment.
Yes, EvedAP excels at managing payments for the global independent workforce. It includes Self-Serve W9 Collection with real-time TIN Checks, supports payments in over 140 currencies across 200+ countries, and integrates seamlessly with EvedPay for efficient and compliant global disbursements to independent contractors, talent, and crew.
Visibility is not optional. It's the foundation.
See how EvedAP gives finance teams real-time control over every dollar, from budget to payment to reconciliation.