Meetings & Events AP Automation — Budget to Payment
The largest controllable spend category most companies can't see.
Enterprise M&E teams use Eved to consolidate vendor payments, enforce budgets, and gain visibility into the $1.6T global events spend category.
Global M&E industry GDP
One of the largest controllable spend categories in the enterprise
Maverick or off-program spend
30-40% of enterprise event spend bypasses established programs
Savings through centralized visibility
Companies with mature SMM programs capture 7-20% savings
Of vendors already in Eved
Most vendors are pre-onboarded when a new event program starts
Traditional ERP systems (SAP, Oracle, Workday) were designed for recurring vendors and standardized processes, not the hundreds of short-term vendors, accelerated timelines, and project-based budgets that define meetings and events.
Event Management Workflow
Platform Integration Workflow
How Cvent, Eved, and virtual cards work across the event management lifecycle, from registration through payment.
Registration
Budgeting
Invoicing
Payment
Reports
Event Registration
Full attendee registration, session management, and event logistics
Budget Planning
Event budget creation, forecasting, and cost tracking
Event Reports
Event performance analytics, attendance, and engagement metrics
Budget Management
Real-time drawdown visibility as POs and invoices are issued. Budget locks prevent overspend. Multi-level approval workflows built in.
Exclusive
Invoice Processing
Sole invoicing platform with approval-before-pay workflows. Duplicate invoice detection. Configurable approval routing. Direct ERP integration.
Payment Execution
Global payment via EvedPay. Settlement options: EvedPay, Vcard, check, ACH. 200+ countries, 140+ currencies. Full vendor onboarding and preferred vendor network.
Financial Reports
Custom report builder with drag-and-drop fields. Budget vs. actual, spend by category/region/vendor. Direct ERP integration for automated reconciliation.
Card Payment
Corporate card payments for vendors who accept card
Expense Reports
Transaction reporting, spend categorization
Platform Capability Matrix
| Stage | Cvent | Eved | Vcard | Summary |
|---|---|---|---|---|
| Registration | ✓ | — | — | Cvent handles all event registration |
| Budgeting | ✓ | ✓ | — | Cvent tracks event-level budgets. Eved provides financial-grade controls: real-time drawdown, budget locks, and multi-level approvals across programs. |
| Invoicing | — | ✓ | — | Eved is the sole invoicing platform. Includes approval-before-pay, duplicate detection, and configurable routing. No invoice gets paid without authorization. |
| Payment | — | ✓ | ✓ | Vcard is limited to vendors who accept card. Eved settles via EvedPay, Vcard, check, or ACH in 140+ currencies. Includes vendor onboarding and preferred vendor network. |
| Reports | ✓ | ✓ | ✓ | Cvent reports on event performance. Vcard provides transaction categorization. Eved offers a full report builder with custom fields, budget vs. actual, and direct ERP integration. |
How Eved Works for Meetings & Events AP Automation — Budget to Payment
From setup to year-end compliance — this is what happens inside Eved
Before Eved
Event planners are accountable for every dollar of a budget that cannot go over — managing hundreds of vendors across countries, last-minute on-site purchases, card spend that is impossible to reconcile to the event, and a corporate compliance framework that was designed for a completely different type of spend. The event ends. The reconciliation nightmare begins. The CFO has no idea what was spent until it’s too late to do anything about it.
Budget created and approved — in your system, ours, or Cvent
Wherever your budget process starts, Eved meets you there. If you use an ERP like SAP, the budget is created and approved there, then flows into EvedAP already signed off. If you use Cvent, the meeting is built and budgeted in Cvent and flows directly into Eved. EvedAP also has its own full budget creation and approval workflow with configurable thresholds and multi-level approvals.
Eved onboards every event vendor — venues, AV, catering, decor, transport, freelancers
For most events, 60% of your vendors are already in Eved’s network of 20,000+ pre-verified global suppliers — ready to be paid on day one. For the rest, Eved’s vendor enablement team manages everything directly: outreach, banking collection, W-9 and W-8 forms, TIN verification, and OFAC screening. For international events, vendors are onboarded in their local language.
Invoices submitted, matched, and approved in real time — you see every dollar as it’s committed
Invoices are submitted directly into Eved. AI matches each one to the event PO and budget line, catches duplicate submissions, flags amount mismatches and suspicious vendor changes, and routes approvals to the right person automatically. The moment an invoice is approved, it hits the budget — so the event planner and the CFO are looking at the same live number at any point during the event.
EvedPay Card keeps on-site and field spend inside the budget — not outside it
For on-site purchases, last-minute vendor needs, and field spend, EvedPay Card provides virtual and physical Visa prepaid cards with real-time controls and budget caps. Every swipe is automatically coded to the event and reconciled inside EvedAP. No more receipts collected in a shoebox.
All payments aggregate into one transaction — every vendor in every country paid on time
EvedPay aggregates every approved event vendor payment into a single daily funding transaction. Vendors receive payment in their local currency across 200+ countries. The single payment file covers all cost centers and business divisions — including budgets shared across multiple divisions. Clients earn rebates on qualified spend.
Full event spend report available before the post-event debrief
After the event closes, Eved sends a single coded invoice back into the client’s ERP — SAP, Oracle, NetSuite, QuickBooks, Workday — with all GL codes, cost centers, and WBS codes correctly mapped. For Cvent clients, spend data flows back into Cvent. The post-event financial report is ready before the debrief meeting.
Eved issues all 1099s — for every vendor and individual paid across every event
Because every payee’s tax forms, TIN verification, and full payment history live inside Eved throughout the year, year-end 1099 compliance requires no additional work from the client. Eved issues all 1099s — for companies and individuals alike.
Real-time visibility across your entire events program — for every stakeholder
With every event flowing through one system, finance sees spend by region, event type, and business unit in real time. Procurement benchmarks vendor performance and negotiates better rates. AI flags anomalies — duplicate invoices, suspicious patterns, budget overruns — before they become problems. SMM leaders finally have the data foundation they need to capture savings across the program.
Workflow complete — your team focused on creating, Eved handled the rest.
Closed-Loop Security — Built Into Every Step Above
Because every vendor onboards through a single verified platform and every payment flows through closed-loop controls, the fraud risks inherent in email-based processes — bank account diversion, impersonation, duplicate payments — don't exist inside Eved. Security isn't a feature. It's the architecture.
Savings Calculator
Eved pays for itself.
Eved pays for itself.
Between operational savings, fraud prevention, and rebates — the average Eved client recovers the full program cost.
A $50M events program with 1,000 annual events can save over $2.8M annually with Eved.
See what yours looks like.
The Eved platform for Meetings & Events AP Automation — Budget to Payment
Frequently Asked Questions
Common questions about Eved for Meetings & Events AP Automation — Budget to Payment
Eved integrates directly with Cvent to create a complete event management-to-payment workflow. Cvent handles event registration and logistics while Eved manages the entire financial lifecycle: budgets, approvals, invoice processing, vendor payments, and reconciliation. Together they eliminate the gap between event planning and financial execution.
Yes. While vCards only handle card-based payments for vendors who accept cards, Eved manages the complete AP lifecycle: budgets, purchase orders, invoice approvals, vendor onboarding, compliance, and multiple payment methods including EvedPay and EvedPay Card with global currency payments in 140+ currencies. Eved is a broader platform that provides a single workflow for payments.
Eved tracks spend by region, event type, business unit, vendor, and category in real time. Finance teams see budget vs. actual at every level, from individual events to global programs. Eved identifies cost overruns before they happen and provides the data foundation for vendor negotiations and strategic meetings management (SMM) programs.
Eved supports multi-matrix configurable approval workflows that route by amount, department, vendor type, event, or any custom criteria. 100% of spend requires approval before payment. Eved adapts to your organizational structure, whether that means one approver or ten levels of authorization.
30-40% of enterprise event spend typically bypasses established programs. Eved creates a closed-loop system where all vendor payments flow through approved workflows with preferred vendor lists, negotiated rates, and budget controls. This captures maverick spend and routes it through proper channels, delivering 7-20% savings through centralized visibility.
Yes. Eved can make payments in 200+ countries and supports 140+ currencies. Whether you're paying a venue in Singapore, a caterer in London, or an AV company in São Paulo, payments are executed accurately and on time with full compliance, tax documentation, and audit trails.
EvedAP is purpose-built for the unique demands of the meetings and events industry, offering features like project-based budgeting, multi-currency support for global events, and robust approval workflows tailored for event-specific expenses. It streamlines invoice processing and vendor payments, ensuring financial control and compliance for all event-related expenditures.
Unlike general AP tools, EvedAP provides specialized functionalities critical for event management, such as granular budget tracking against specific events, integration with event management platforms like Cvent for seamless data flow, and comprehensive global payment capabilities for diverse vendors and suppliers. It also offers advanced fraud prevention and compliance tailored to the high-volume, project-based nature of events.
Yes, EvedAP is designed to manage complex payment scenarios common in large-scale events. It supports payments to vendors in over 200 countries and 140 currencies through EvedPay, and its per diem solution facilitates direct payments to bank accounts for event staff, simplifying global financial operations and ensuring timely disbursements.
Agility does not have to mean opacity.
See how the biggest event companies consolidate vendor payments, gain real-time visibility, and capture millions in savings.