How Eved Works
From budget approval to final 1099 — this is exactly what happens inside Eved.
Who does what, and where AI does the work automatically.
The Problem Eved Solves
Creative industries are not like regular business operations. They are intensely project-focused, vendor-heavy, and fast-moving. A single event or production can involve hundreds of vendors — venues, caterers, equipment houses, location scouts, talent, day laborers, freelancers — across multiple countries, currencies, cost centers, and business divisions.
The harder problem: a significant portion of these payees are individuals — freelancers, sole proprietors, independent talent, day players — and corporate ERP systems were never designed to onboard individuals at scale. The compliance burden around individual payees — W-9 collection, TIN verification, OFAC screening, 1099 issuance — is exactly where things fall apart in most AP workflows.
You need to pay a caterer in Tokyo, a location scout in Prague, a decorator in London, and a hair and makeup artist in Los Angeles — sometimes all in the same week, against the same budget, through one system. Most AP platforms were not built for this. Eved was.
The full workflow — step by step
Budget created and approved — in your system or directly in EvedAP
Eved meets clients where their process starts. For clients using their own system, the budget is created and approved there — by the right people, at the right thresholds — and then flows into Eved already approved.
For the best experience, use Eved to create your budget. Eved's budget configurations are set specifically for creative industries — not forced to conform to rules designed for the rest of the company. Budgets can span multiple divisions, cost centers, or WBS codes — something card programs cannot do. And budget caps are enforced so spending cannot exceed the approved amount.
Eved onboards every vendor and individual payee — your team does none of this work
The client shares their vendor list — companies and individuals: venues, production vendors, freelancers, independent talent, day players, sole proprietors, and one-time vendors. Eved manages the entire onboarding process for all of them.
Vendors complete a secure self-service portal for banking details and tax forms. Eved manages TIN verification, bank account validation, OFAC and sanctions screening, and W-9 or W-8 collection. Individuals onboard in about ten minutes. Once in Eved's network, they never re-onboard — for any client, production, or event. For events, approximately 60% of new clients' payees are already in Eved's network of 20,000+ pre-verified suppliers.
POs issued in EvedAP against the live budget
The event or production team issues POs inside EvedAP against the approved budget. From this moment, budget consumption is tracked in real time — every committed dollar is visible immediately, not after an invoice arrives.
Teams see exactly what has been spent, what is committed, and what remains — by vendor, category, department, or project. Budget caps are enforced automatically so a field buyer cannot exceed their limit without triggering an approval.
Submit invoices — AI processes, matches, and routes approvals
Invoices can be submitted directly into Eved's portal — everything from a major venue invoice to a small-dollar online prop order. Eved's AI automatically codes each invoice, matches it to the budget line, and flags any discrepancy before it reaches an approver.
Duplicate submissions, amount mismatches, suspicious bank account changes, and unverified payees are caught at this stage — before payment, not after. Invoices are routed through the client's configured multi-level approval workflow automatically. The right approver is notified on any device. Nothing moves to payment without the appropriate approval.
EvedPay aggregates all payments — thousands of invoices become one transaction
When the client runs a payment batch, EvedPay aggregates every approved invoice into a single funding transaction from the client to Eved. One invoice. One payment. Eved then disperses individual payments to each vendor in their local currency, across 200+ countries and 140+ currencies.
AP processing time is reduced by over 80%. The single payment file maps correctly across all cost centers, all business divisions, and all WBS codes. Clients also earn rebates on qualified spend, turning the payment process from a cost center into a partial revenue offset.
Every payee receives full remittance detail with every payment
When a vendor receives payment from Eved, they receive complete remittance information — the client name, the project or event, the invoice number, and the amount paid. They can instantly match the deposit to the right client and project.
Vendors can log into Eved's vendor portal or call Eved's dedicated payment desk directly. They never need to chase a Fortune 500 AP department. In creative industries, where vendor relationships are long-term and reputation travels fast, getting vendors paid correctly, on time, with full transparency is how trust is built.
EvedPay Card — Instant access, built-in controls
Issue a virtual card and it's in Apple Wallet or Google Wallet within minutes. Every card comes with spend limits and fraud controls set before it's ever used.
Every swipe captures a receipt — AI codes it to the right production, project, department, and budget line automatically. No petty cash envelopes. No receipts to chase. No manual reconciliation.
Data flows back into every system automatically — ERP, Cvent, and production accounting
After each payment run, Eved automatically sends a single coded invoice back into the client's ERP — SAP, Oracle, NetSuite, QuickBooks, Workday — with all GL codes, cost centers, WBS codes and budget data correctly mapped.
For Cvent clients, Eved pushes spend data back into Cvent with whatever level of detail the client wants. For production accounting systems, Cast and Crew is seamlessly integrated. For EP, Greenslate and Wrapbook — Eved's AI generates upload files in the exact format each system requires. If a system has an open API, Eved connects directly. If it doesn't, Eved's AI bridges the gap.
Eved issues all 1099s at year end — including for individuals
Because every payee's tax forms, TIN verification, and full payment history live inside Eved throughout the year, year-end 1099 compliance requires no additional work from the client. Eved issues all 1099s — for companies and individuals alike.
There is no scramble to collect W-9s after the fact, no matching payments to vendors across disconnected systems, no manual reconciliation. For clients who pay large numbers of individuals and vendors — which is most events and production companies — this is where having handled individual onboarding correctly from the start pays off completely.
Real-time visibility, spend intelligence, and vendor benchmarking — compounding with every transaction
With every invoice, payment, and vendor interaction flowing through one system, Eved’s AI delivers real-time dashboards showing budget vs. actual, spend by region/vendor/category, and cost trend analysis. Anomalies are flagged before they become problems. Vendor performance is benchmarked across projects.
Finance teams see exactly where money is going — in real time, not after the fact. Procurement uses vendor benchmarking data to negotiate better rates. Operations identifies cost overruns mid-project. And leadership gets the visibility they need to make strategic decisions about resource allocation, vendor consolidation, and program optimization. The longer you use Eved, the smarter the insights become.
Closed-Loop Security — Built Into Every Step Above
Because every vendor onboards through a single verified platform and every payment flows through closed-loop controls, the fraud risks inherent in email-based processes — bank account diversion, impersonation, duplicate payments — don’t exist inside Eved.
Security isn’t a feature. It’s the architecture.
"Eved is the end-to-end AP and payments platform purpose-built for the creative industries — handling vendor and individual onboarding, budget management, invoice approvals, global payments across 200+ countries, and year-end 1099 compliance — all in one system, so the people responsible for events and productions can focus on the work instead of the financial operations behind it."
"Thanks to Eved's fraud detection our company was saved from a phishing scheme where an impersonator tried to divert our funds."
— Fortune 500 enterprise client
"Issues will always come up no matter what you're working on, but when you find a partner that communicates with you along the way and handles things before you even knew they happened, you stick with them."
— Global events agency client
Your Industry. Your Workflow.
See how Eved works for your industry
Film & TV Production
Hundreds of vendors per production. Per diem Management. Same-day setup.
See how it works
Meetings & Events
Budget accountability from approval to close. Cvent integration. On-site card spend.
See how it works
Music & Entertainment
Tour-level complexity. Artist P&L tracking. 15 countries in 6 weeks.
See how it worksFrequently Asked Questions
Most clients are fully onboarded within 2–4 weeks. Eved handles all vendor onboarding — approximately 60% of new clients' vendors are already in Eved's pre-verified network of 20,000+ suppliers, which accelerates setup significantly.
Yes. Eved integrates with SAP, Oracle, NetSuite, QuickBooks, Workday, Cvent, Cast & Crew, and other production accounting systems. After each payment run, a single coded invoice flows back into your ERP with all GL codes, cost centers, and WBS codes correctly mapped.
EvedPay aggregates all approved invoices into a single funding transaction from the client. Eved then disperses individual payments to each vendor in their local currency across 200+ countries and 140+ currencies, handling all FX conversion and compliance.
AI powers invoice coding, budget line matching, duplicate detection, fraud prevention, approval routing, and data sync file generation. It catches discrepancies before payment — not after — and generates upload files in the exact format each client system requires.
Yes. Because every payee's tax forms, TIN verification, and full payment history live inside Eved throughout the year, year-end 1099 compliance requires no additional work from the client. Eved issues all 1099s for companies and individuals alike.
Ready to see it in action?
Request a demo and see the full Eved workflow running for your industry.